Researching destinations or markets to identify opportunities for events.
Liaising with our customers to ascertain their precise event requirements.
Producing detailed proposals for events e.g. venues, hotels, program, suppliers, legal obligations, staffing, budgets and timelines.
Assisting our customers to put together and managing the budget.
Securing and booking a suitable venues and hotels.
Ensuring that legal, health, insurance and safety obligations are adhered to.
Coordinating venue and/or hotel managements, caterers, stand designers, contractors and other vendors.
Organizing facilities for meeting permits, security personnel, medical services, hospitality and the media.
Commissioning speakers, special guests, artists, interpreters, etc.
Planning conference or exhibition room layouts, arranging entertainment programs, scheduling conference or workshops.
Coordinating staffing requirements and staff briefings.
Advertising for sponsors, selling booths and exhibition space to potential exhibitors or strategic partners.
Preparing delegate packs and papers.
Liaising with customers to promote the event and managing publicity.
Liaising with customers and designers to create a brand for the event and organizing the production of posters, catalogues, brochures, banners, billboard and advertisement, etc.
Designing a registration system of delegates for the event, and assisting in the registration of delegates prior and during the actual event.
Assisting clients in conceptualizing and maintaining the conference or event website to facilitate on-line registration.
Managing registration and travel bookings or reservations for all delegates, and liaise with venue or hotel on arrival and departure dates.
Coordinating suppliers, handling customers’ queries and ensuring that the entire event runs smoothly by analyzing any (potential) problem quickly and resolving the problem efficiently.
Organizing and coordinating transport requirements such as airport transfer service, shuttle service from venue to hotel and vice versa, for field trips, spouse programs, etc.
Arranging simultaneous interpreting systems and other related equipment.
Liaising with clients to run the entire event, supervising sites to ensure international quality standards are observed.
Overseeing the dismantling and removal of the event and clearing the venue efficiently.
Post-event evaluation including producing reports for event stake holders.
